Job Boardly Privacy Policy

Effective as of 3 July 2025

At Job Boardly, we care deeply about your privacy. This Privacy Policy explains how we collect, use, store and protect your personal information when you use our services.

By using Job Boardly, you agree to this policy.

1. Who we are

We are Glacier Systems Pty Ltd, an Australian company based in Brisbane, Australia. Our platform allows users to create and manage job boards online. In this policy, “we” or “Job Boardly” means Glacier Systems Pty Ltd. “You” means you as a user of our website, platform or services.

2. What this policy covers

This Privacy Policy covers personal information we collect when you:

Sign up for or use our services
Create or manage a job board
Visit our website
Communicate with us

It also covers information you collect from job seekers or employers through your job board, although you are primarily responsible for handling that data in accordance with privacy laws.

3. The information we collect

We collect personal information directly from you when you use our platform. This includes:

a. Information you provide to us

Your name, email address and contact details
Account login details
Payment and billing details (via Stripe)
Profile or job board information (e.g. board name, logo, custom domain)
Support queries or feedback

b. Information we collect automatically

IP address, browser type and settings
Device information
Usage data and analytics
Log data (like pages viewed and features used)

c. Information collected from others

If someone else (e.g. your employer or client) invites you to a board, we may receive your email and access level from them.

4. How we use your information

We use your personal information to:

Provide and maintain our services
Set up and manage your account
Process payments and renewals
Respond to support queries and feedback
Improve and personalise your experience
Communicate with you about updates or changes
Detect and prevent fraud or misuse

We may also use de-identified data for internal research and product development.

5. Legal grounds for using your information

Under the Privacy Act 1988 (Cth), we process your personal information where:

You’ve given consent
It’s necessary for providing our services
We have a legitimate interest in operating and improving our platform
We’re legally required to (e.g. for tax or regulatory reasons)

We do not sell your personal information. We only share it with:

Service providers who help us operate Job Boardly (e.g. Stripe for payments, AWS for hosting)
Professional advisors (e.g. legal, accounting, technical support)
Regulators or law enforcement, where required by law
Other parties, if you’ve given us clear consent

Wherever possible, we ensure that third parties comply with strict privacy and security obligations.

7. International data transfers

Some of our service providers may be based outside Australia (e.g. in the US or EU). When we transfer your data overseas, we take reasonable steps to ensure that it’s protected in line with Australian privacy standards.

8. Managing your information

You can access, correct, or delete your personal information anytime by logging into your account or contacting us.

You can also:

Update your email preferences
Delete your account
Opt out of marketing communications

If you collect data from users on your job board, you are responsible for ensuring that you meet your own privacy obligations as a data controller.

9. Cookies and analytics

We use cookies and similar tools to improve your experience on our website. These help us:

Keep you logged in
Understand how people use our services
Make improvements based on user behaviour

You can control cookie settings through your browser.

10. Security

We use industry-standard security measures to protect your data, including encryption, access controls, and secure servers.

However, no system is 100% secure — so we encourage you to use a strong password and keep your login details safe.

11. Job board owner responsibilities

If you create a job board on Job Boardly, you are the data controller for any personal information collected via your board (e.g. from job seekers, employers, or applicants). You’re responsible for:

Complying with privacy laws
Providing a privacy notice to your users
Handling requests from data subjects (e.g. access, correction, deletion)

We process that data solely on your behalf as a service provider (data processor).

12. Retention

We keep your information for as long as needed to provide our services or meet legal obligations.

If you delete your account, we will delete your personal information within a reasonable period, unless we’re required to keep it longer (e.g. for legal or accounting reasons).

13. Your rights

Under Australian privacy law, you have the right to:

Request access to your personal information
Ask us to correct inaccurate data
Complain about how your data is being handled

To exercise your rights, contact us at hello@jobboardly.com.

If you’re not satisfied with our response, you can lodge a complaint with the Office of the Australian Information Commissioner (OAIC) atwww.oaic.gov.au.

14. Changes to this policy

We may update this Privacy Policy from time to time. If the changes are significant, we’ll notify you by email or through the platform.

The latest version will always be published at:
https://www.jobboardly.com/privacy-policy

15. Contact us

Have questions or concerns? Get in touch with us:

Glacier Systems Pty Ltd
Email: hello@jobboardly.com
ABN: 47 687 105 184